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Dear User!

The document which you are reading constitutes the privacy policy of the HRnest Website, hereinafter referred to as the Website, available at, addressed at entrepreneurs who are also employers.

The Website is maintained by HRnest Sp. z o.o. with its registered seat in Gdynia, al. Zwycięstwa 96/98, 81-451 Gdynia, entered in the register of entrepreneurs of the National Court Register (KRS) by the Gdańsk-Północ [Gdańsk-North] District Court in Gdańsk, KRS No: 0000723806, NIP (tax identification number): 5833293000, REGON (Business Registry Number): 369734182, share capital: PLN 40,000, email address:, hereinafter referred to as the "Administrator”.

We are committed to protecting your privacy and want you to feel comfortable while using our services. This is why we would like to present you with the most important information on principles regarding the processing of your personal data and cookies used by our Website.

The Administrator exercises due diligence in order to protect the interests of the data subjects, in particular the Administrator ensures that the collected data are processed in compliance with the law; the data are collected for the specified purposes compliant with the law and determined in this document and are not further processed in a way inconsistent with these purposes; the data are relevant and adequate to the purposes for which they are processed and they are stored in a form which permits identification of the data subjects no longer than it is necessary for the purposes for which they are processed and no longer than until there is a legal basis for their processing.

All the phrases and expressions starting with capital letters in this Privacy Policy should be understood in accordance with their definition as indicated in the Terms and Conditions of the Website.

Personal Data and Privacy

The Administrator is the controller of your personal data, whereas YOU (as an entity which decides on the means and purposes of processing these data) are the controller of personal data of your employees for which you create an account on our Website under the agreement concluded with us.

If you intend to set up a User Account and use our services, you will be asked to provide us with your personal data. We will process your personal data in order to provide you with services which are offered on the Website. If you want to use our contact form and make an inquiry, we will ask you for your contact data which will allow us to answer your questions.

Providing your personal data regarding the Website is fully voluntarily and depends on you, however it is necessary for using our services (including conclusion of the agreement with us) or the Website's functionality due to their nature.

Therefore, your consent is the basis for the processing of your data by us in order to send marketing information – if you give such a consent, the agreement – in order to conclude or perform it, a legally justified interest implemented by the Administrator in order to seek possible claims or in order to conduct direct marketing on the Website, a legal obligation imposed on the Administrator regarding accounting. This means that if you do not provide us with your personal data, you will not be able to register on the Website and use the service offered there.

In the event you consent to receiving marketing information from us, based on that consent we will provide you i.a. with information about promotions and special offers regarding our Website at the email address you provided us with. Remember that giving your consent is fully voluntarily and you can withdraw it at any time. In order to withdraw your consent, you simply need to contact us. Processing data until you withdraw your consent is compliant with the law.

We will process your data only for a period in which we will have the legal basis to do it, that is, the later of the following events:

  • • the right to seek possible claims by or from the Administrator can no longer be exercised,
  • • you object to the processing of your data for the purpose of conducting direct marketing on the Website,
  • • we will be obliged to process your data on the basis of a legal obligation imposed on us (e.g. regarding accounting),
  • • you withdraw your consent to process data if such a consent was the basis for processing or
  • • data will no longer be necessary to correspond with you on your request.

While processing your personal data, we use organisational and technical measures which comply with the relevant provisions of law, including encrypting the connection with the use of an SSL certificate.

If you think that your data are processed unlawfully, you can submit a complaint to the supervisory authority.

Furthermore, you have the right to:

  • • access your personal data,
  • • change them,
  • • delete them or
  • • restrict their processing.

Also, you have the right to:

  • • object to the processing of personal data,
  • • demand the transfer of the data to a different controller.

Please contact us if you want to exercise your rights.


This Website, just like most Internet sites, uses the so-called cookies. Cookies are small files stored in the memory of your device (computer, phone, etc.) which i.a. make it possible for you to use all functionalities of the Website. Cookies do not introduce any changes in the settings of your device. Furthermore, you may delete them at all times by using the right options of your browser. By using these options you can also disable future cookies.

In this Website, cookies are used for the purposes of:

  • • remembering information about your session,
  • • collecting statistical data,
  • • collecting marketing data.

To learn how to manage cookies and disable them in your browser, you can use help files of your browser. You can get more information about this topic by pressing F1 while using the browser. If the user does not change the settings of the browser, it will be deemed that he/she consents to their use.

More information on cookies is available on Wikipedia.

External services/Data recipients

Our Website uses services of external entities to which your data may be transferred.

If you use our paid services, your data will be necessary in order to correctly settle your payments. For this purpose your data will be transferred to the accounting office which services we use.

Furthermore, we use services of entities ensuring IT infrastructure of our Website to which we entrust your data for processing. In such cases we only use services of entities processing the data within the European Economic Area.

To ensure the best functioning of the Website, it has been integrated with a service which analyses your movement on the Website (Google Analytics) provided by Google, Inc. ("Google"). We use this service for statistical purposes, which allows us to adapt our Website to your needs even better.

Google Analytics uses "cookies", that is, text files placed on the user's computer in order to help the website analyse the way users use it, and "anonymous identifiers", that is, a random string of characters used for the same purpose as cookies on the websites which include some of the mobile devices not supporting cookie technology. Information generated by cookies about the user's use of the website (including his/her IP address) will be transferred to Google and stored by it on servers in the United States.

Google will be using this information in order to assess the use of the website by the user, prepare reports regarding movements on the websites for their operators and provide other services regarding movement on the websites and use of Internet. Google will not associate your IP address with any other data held by Google. You may refuse to use cookies by selecting the appropriate settings on your browser, however please remember that in such case you may not be able to use the full functionality of the Website. By using this Website, the user gives his/her consent to Google to process his/her data in a way and for the purposes specified above.

You can get information about the privacy policy of Google Analytics at:

Our Website uses Google Tag Manager. This tool is used to manage tags (markers) in order to obtain detailed statistics on the use of the Website and to optimize the Website. You can read the details related to data processing by Google Tag Manager at:

Our Website is also integrated with Google marketing services. The Operator's Website uses a remarketing tool provided by Google company. Thanks to this functionality, the Operator can prepare messages appropriately adjusted to the type of recipient and his/her preferences (profiling). This tool collects information via cookies about visitors on the Website and may allow the Operator to reach the Clients in the future.

Therefore, your personal data will also be processed by entities outside the European Union. The appropriate level of protection of your data, including through the use of appropriate safeguards, ensures:
- application of standard data protection clauses adopted by the European Commission, referred to in art. 46 sec. 2 lit. c GDPR.

We use the Hotjar tool provided by Hotjar Limited with its registered seat in Malta. With the help of Hotjar, we analyze your behavior on our websites, such as navigation, page scrolling, cursor movement, etc. We do this to optimize our websites in terms of user experience.
Hotjar uses cookies and other technologies to collect information about your behavior on the website and devices used to use the website, such as IP number (anonymised), screen size, browser information, location, language. Hotjar stores this information as part of a psedonymized profile. This information is not used to identify you.
More information on Hotjar's privacy policy can be found at:
Each User has the option to disable the activity measured by Hotjar using the link below:

We use Facebook Pixel marketing tools to target you personalized ads on Facebook. This is related to the use of Facebook cookies. As part of the cookie settings, you can decide whether you consent to the use of Facebook Pixel in your case or not.
Further information on the collection and use of data by Facebook as well as your privacy rights and options can be found in Facebook's data protection policy at

Contacting the Administrator

If you would like to use your rights regarding your personal data or make an inquiry with regard to our Privacy Policy, send us an email at: